Conference Managment Tools
Infrastructure Package
Use your resources effectively to make the best possible setting for your presenters and attendees.
See also the Submission and Review Package and Committee Support Package.
Conference Space Planning
An in-depth reservation tool for managing event space, including conflict and issue tracking.
Get the most out of the space available for your conference, and prevent the confusion and embarrassment of scheduling mistakes.
This detailed tool allows for planners to input the information necessary for organizing, communicating, and managing the overall event space plan. Constraints can be entered for the usage of each room during each time block, while conflicts and issues are flagged.
A/V Infrastructure Planning
Gather and manage all the audio/visual equipment needs of your event.
How much money is wasted through inefficient use of expensive A/V equipment? Customizable A/V equipment request forms allow you to provide options of what is available, then conveniently track the A/V requests for each presentation.
Room Requirements
Capture furniture layout needs and attendance estimates to aid in room selection and arrangement.
Make sure that each presentation’s room is arranged and equipped appropriately, and avoid costly room resets.
Enable your team to collaboratively capture and view furniture needs and layout requirements, including layout diagrams.
Signs Infrastructure
Ensure every sign detail is captured, from type, size, and design to installation and takedown times.
The signs infrastructure module will help your team to collaboratively manage and produce paper and electronic signs for your event. Keep track of which sign is needed when and where. Use live-updating feeds for driving the content of electronic signs. Flexibly build feeds for electronic signs that rotate between different content.
Additional Infrastructure Planning
Need to manage other infrastructure items? Don’t worry, we’ve got you covered.
Collect requests and track such items as catering, electrical, and security. Each request is customized to fit your needs. An example for security may be keyed rooms, rekeying, after hours coverage, crowd/flow control if needed, access control/badge checking, headcounts, and lead retrieval.